by Elisha Jabez
Portfolio Case Study
System 02/Operations Architecture

Operations Space Architecture

A 5-department information architecture with documented scope boundaries, ownership rules, and zero-duplication enforcement. Built in ClickUp for a luxury fashion company.

01
The Problem

Everyone stored everything everywhere.

Without clear boundaries, information duplicated across departments. Nobody knew which folder was the source of truth for contracts, payments, or shipments.

02
Architecture

Five folders. Zero overlap.

Folder 01
China Production
Full supplier order lifecycle: agreement through delivery
Folder 02
Collection Development
Design and development before production begins
Folder 03
Finance / Payments
Cross-cutting financial overview and reconciliation
Folder 04
Legal Documents
Company-level legal affairs and compliance
Folder 05
3PL Logistics
Customer shipments from warehouse to door
Live System

Space structure: sidebar navigation

Operations
China Production
Collection Development
Finance / Payments
Legal Documents
3PL Logistics
People & HR
Growth
Shop Orders
14 active orders
Factory Production
8 active orders
Deposits
6 pending
Scope Definitions
Doc
Archived
12 completed
03
Scope Rules

Where does it live?

Item
Folder
Supplier order for 178 pieces
China Production
Signed supplier contract
China Production (on order task)
"What do we owe all suppliers?"
Finance / Payments (dashboard)
Company lease agreement
Legal Documents
Customer shipment to New York
3PL Logistics
04
Handoffs

Clean transitions between departments

Collection Development
→
China Production
→
3PL Logistics

Style confirmed and assigned to supplier? Exits Collection Development. Goods ship to customer? Exits China Production, enters 3PL Logistics.

Per-order payments
→
China Production (on task)
Cross-cutting totals
→
Finance / Payments (dashboard)
05
Principles

Architecture rules

One source of truth.
Zero duplication.
Every item has a home.