by Elisha Jabez
Portfolio Case Study
System 01 / China Production Pipeline

China Production Pipeline

A 12-stage, status-gated workflow with financial control enforcement. Built in ClickUp for a luxury fashion company.

01
The Problem

Deposits were paid before contracts were signed.

No system enforced the sequence. Payments leaked, production started without agreements, and financial exposure grew with every order.

02
Architecture

12-Stage Status Flow

Stage 1
Order Agreed
Stage 2
Contract Signed
Stage 3
Deposit Approved
Stage 4
Deposit Paid
Stage 5
In Production
Stage 6
Follow-up
Stage 7
Factory Complete
Stage 8
Warehouse QC
Stage 9
Balance Paid
Stage 10
Warehouse Prep
Stage 11
Shipped
Stage 12
Delivered
Live System

Board view: orders moving through stages

Board
Table
Timeline
Contract Signed
Supplier A — SS27 Order
€12,400 · 178 pcs
Factory B — FW26 Reorder
€8,200 · 95 pcs
In Production
Supplier C — FW26 Bulk
€24,600 · 420 pcs
Factory D — SS27 Main
€18,900 · 310 pcs
Factory E — Prints
€6,100 · 88 pcs
Warehouse QC
Factory F — FW26 Knits
€14,200 · 200 pcs
Shipped
Supplier G — SS27 Dresses
€9,800 · 150 pcs
Factory H — Accessories
€3,400 · 60 pcs
03
Control Gate

No contract, no deposit. Hard stop.

🔒

The status flow physically prevents moving to "Deposit Approved" until a signed contract is uploaded to the task.

📎

Contract attachment is the key. The system enforces financial governance through task structure, not trust.

Live System

Table view: order data with control fields

Board
Table
Timeline
Order Name Supplier Status Contract Deposit Balance
SS27 — Linens Guangzhou Textiles Deposit Paid ✅ Uploaded €3,720 €8,680
FW26 — Knits Batch 2 Siji Manufacturing Contract Signed ✅ Uploaded Pending €14,200
SS27 — Prints Dongguan Print Co. In Production ✅ Uploaded €2,100 €4,900
FW26 — Outerwear Hangzhou Factory Warehouse QC ✅ Uploaded €5,400 €12,600
04
Impact

What this achieves

0
Deposits paid without contracts
12
Enforced status stages
2
Financial control gates

Status as governance.
Structure as control.